Responsibilities:

• Oversee and manage the day-to-day operations of the office, including administrative tasks, facilities management, and vendor coordination.
• Supervise and support administrative staff, ensuring they have the necessary resources and guidance to perform their duties efficiently.
• Develop and implement office policies, procedures, and best practices to enhance productivity and maintain a professional work environment.
• Coordinate and manage office supplies, equipment, and inventory, ensuring timely procurement and cost-effective solutions.
• Maintain and update office records, including employee attendance, leave management, and other relevant documents.
• Manage office budgets, track expenses, and provide regular reports to ensure effective cost management.
• Schedule and coordinate meetings, appointments, and travel arrangements for senior management, maintaining calendars and ensuring efficient use of time.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries, requests, and complaints in a professional and timely manner.
• Coordinate with HR for recruitment and onboarding processes, including posting job vacancies, screening resumes, and organizing interviews.
• Support the HR department in employee engagement initiatives, such as organizing team-building activities and employee recognition programs.
• Maintain confidentiality and handle sensitive information with integrity and professionalism.
• Stay updated on industry trends and best practices related to office management, recommending improvements and implementing relevant changes.

Skills:

• Bachelor's degree in business administration or a related field is preferred.
• Proven experience as an office manager or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong leadership abilities, with the capacity to supervise and motivate a team.
• Exceptional written and verbal communication skills.
• Proficient in using MS Office applications (Word, Excel, PowerPoint) and other office software.
• Attention to detail and a high level of accuracy in all work.
• Ability to handle confidential information with integrity and professionalism.
• Strong problem-solving and decision-making skills.
• Adaptability and flexibility to work in a fast-paced environment.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field
• 3+ years of experience in budget analysis
• CPA or CMA certification preferred